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Rules
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1. The name 1.1 The name of the society is : “Frenz School Incorporated”. This represents the French New Zealand Society for bilingual education, Association franco-néo-zélandaise pour un enseignement bilingue.
2. The objects of the Society 2.1 To promote French-English bilingualism in New Zealand. 2.2 To maintain the French language among the French speaking Community in New Zealand. 2.3 To establish and ensure the continuity of French-English bilingual education for children. 2.4 To give French speaking children the opportunity to acquire a bilingual education within a school in New Zealand. 2.5 To give non French speaking children living in Auckland the opportunity to acquire a bilingual education within a school in New Zealand. 2.6 To establish a school promoting French-English bilingualism in New Zealand in accordance with the Education Act and other relevant legislation. 2.7 To work in conjunction with the French and the New Zealand governments towards the achievement and establishment of French-English bilingual education for children. 2.8 To work in conjunction with representatives of appropriate educational bodies (Principals, Board of Trustees, the Education Review Office, P.T.A., etc…). 2.9 To involve the governments of France and New Zealand for financial help and practical support. 2.10 To raise funds for the purposes of the objects herein described and in particular to provide educational resources. 2.11 To invest any Society money not required for immediate use in such government or other securities, or bank-deposits as may be considered prudent, safe and desirable with power to vary such investments to others of a like nature. 2.12 To purchase, sell, take, lease, rent, exchange, hire or otherwise acquire or dispose of any real and personal property and any rights to privileges which the Society may think necessary for and convenient for any of the aforesaid objects. 2.13 To enter into contracts necessary for the achievement and establishment and continuance of French-English bilingual education. 2.14 To borrow or raise or secure the payment of money in such manner as the Society in General Meeting may think fit, for the purposes of achieving its objects as described herein. 2.15 To do all such other things as are incidental or conducive to the attainment of the objects and the exercise of the powers of the society. 3. MEMBERSHIP 3.1 Any person who has a personal or professional interest in the establishment of French- English bilingual education for children may apply to become a member. 3.2 A person wishing to become a member must have his/her name submitted by a financial member and seconded by another member. The Committee shall decide on the admittance of such a person to the Society. 3.3 The applicant must agree to comply with the rules of the Society and shall sign an application form to that effect. 3.4 An annual subscription of membership as determined by the annual general meeting of the Association is payable by all members. It’s not refundable and membership is not transferable. The membership is valid for 12 months from the time of paying it. (Altered October 2006) 3.5 The register of members which shall be maintained by the Secretary, shall contain names addresses and occupations of the members, and dates at which they became members. 3.6 Any member shall cease to be a member of the Society by giving notice in writing to that effect to the secretary, or by failing to renew his/her annual membership three months from the due date. (Altered October 2006) 3.7 If any member has committed an act, which in the opinion of the Committee, is prejudicial to the interest of the Society, he/she shall be invited to furnish an explanation either to the Committee or to the whole Society at his/her discretion. At any time thereafter, such member shall be liable to expulsion by a resolution of the Committee passed at a Special meeting to consider the matter. 3.8 No member of the organization or any person associated with a member shall participate in or materially influence any decision made by the organization in respect of the payment to or on behalf of that member or associated person of any income, benefit, or advantage whatsoever. (Altered April 1999) 3.9 Any such income paid shall be reasonable and relative to that which would be paid in an arm’s length transaction (being the open market value). The provisions and effect of this clause shall not be removed from this document, and shall be included and implied into any document replacing this document. (Added April 1999) 3.10 Any Committee member may receive full reimbursement for all expenses properly incurred by that member in connection with the affairs of the Society. (Added April 1999)
4.1 The rules of the Society shall not be repealed or altered in any way, or any new rule be made unless the consent of two-thirds of the members present at the Annual or Special General meeting is given. 4.2 All motions for changes in or additions to the rules shall be given in writing to the Secretary at least two weeks before the date of the Annual or Special General meeting. 4.3 No additions to or alteration of the non-profit aims, personal benefit clause or the winding -up clause shall be approved without the approval of Inland Revenue. The provisions and effect of this clause shall not be removed from this document, and shall be included and implied into any document replacing this document. (Added April 1999)
5. MEETINGS OF THE
SOCIETY 5.2 Annual General Meeting (AGM): All members of the Society will be notified in writing by the Committee, seven days prior to the date of the meeting, of the day, time and place of the meeting. The first AGM of the Society shall be held not less than 12 months from the date of incorporation and no more than 12 months shall lapse between the date of each consecutive AGM. 5.3 The order of business for the AGM shall be: 1 Apologies 2 Minutes and Correspondence 3 President’s Report 4 Financial Report 5 Election of Officers, members of Committee and an Auditor if necessary. (Elections of the Society will be in accordance with the rules of the voting procedures as described in paragraph 6.) 6 TWO WEEKS prior notice of motions shall be given to the Secretary in writing in respect of motions for the AGM. 7 Fixing the annual subscription for the ensuing year. 8 General business. 5.4 Seven members shall form a quorum for an AGM and for any Special General Meeting. 5.5 In the event of insufficient nominations, those elected to the Committee shall have the right to co-opt a maximum of two members. 5.6 The Committee shall have the right to co-opt 2 members to fill casual vacancies that may occur during the year. 5.7 The Committee shall have the right to co-opt members for specific purposes. 5.8 A Special General Meeting (SGM) may be called at any time by the Committee to deal with urgent or special matters. All members of the Society will be notified in writing by the Executive, at least FOURTEEN days beforehand, of the day, time and place of the meeting. 5.9 Meeting Adjournments. The Chairperson of any general meeting or committee meeting or SGM may, with the consent of those present, adjourn the meeting to another time and/or place. No business other than that left unfinished at the meeting from which the adjournment took place shall be transacted at an adjourned meeting. 6. VOTING 6.1 At all general meetings of the Society and all meetings of the Committee every financial member present shall be entitled on every motion to one vote exercised in person. 6.2 The mode of voting on all questions other than for elections shall be by voices, provided that it may, at the discretion of the Chairperson, or shall if any two members so request, be by show of hands or by written ballot. 6.3 Unless a poll is demanded by the Chairperson, or by three (3) members, a declaration by the Chairperson that a motion has been carried or not carried shall be conclusive. If a poll be demanded aforesaid it shall be taken at such time and in such a manner as the Chairperson shall direct. The demand for a poll may be withdrawn. 7. THE OFFICERS 7.1 The officers of the Society shall be the President, the Honorary President, the Vice-President, the Secretary and the Treasurer, who with a maximum of six other members and Ex Officio shall hereinafter be called the Committee. One officer may hold several positions simultaneously. (Altered June 2005) 7.2 All Committee members shall be elected at the AGM and hold office for one year. 7.3 Nominations for the election of a member of the Committee must be made in writing to the Secretary not later than seven days prior to the AGM of the Society and must be signed by the nominee, proposer and a seconder, all of whom must be financial members. 7.4 Any member of the Committee who fails to attend three consecutive Committee meetings shall cease to be a member of the Committee, unless such member justifies his/her absence to the satisfaction of the Committee. 7.5 The Honorary President can only be appointed Ex-Officio and is elected by members of the Committee. The Honorary President does not attend meetings or only at the Committee's request. (Added June 2005) 7.6 Ex Officio of Frenz School Association are: the Honorary President, any person or persons who by his or her specific involvement in bilingual education or any other activities could further Frenz aims. (Added June 2005) 7.7 Unless the recommendation of Committee limits such election to a term of years or the duration of the term of a specified office held by such person, election as an Ex Officio member shall be for the life of such person. (Added June 2005) 7.8 The Committee may at any time revoke the election of any person as Ex Officio. (Added June 2005)
The President shall preside at all meetings of the Society. In his/her absence, the Vice-President shall preside. If the President and the Vice-President are absent from any meeting, the members shall elect one of their number as Chairperson for that meeting. The Chairperson of any meeting of the Society or Committee shall have a deliberative vote and, in the event of an equality of votes, shall also have a casting vote.
The Secretary shall keep a minute book in which the business transacted at every meeting shall be recorded and shall be responsible for keeping a register of members. 10. TREASURY The Treasurer shall keep correct books of accounts, issue receipts for money received, and as soon as possible shall bank all monies received. The books shall be in the custody of the Treasurer, and shall be available for inspection to members of the Society at any reasonable time.
A member of the Society of Accountants may be appointed as the Auditor of the Society if agreed to at any AGM of the Society.
The Society shall have a common seal which shall be in the custody of the Secretary. It shall only be affixed to Committee approved documents in the presence of at least two members of the Committee one of whom shall be an officer.
13.1 The control and government of the Society and of the property and funds thereof shall be vested in the Committee. The funds shall be deposited in a bank in the name of the Society and shall be disbursed for the purposes of the Society only. No portion of the funds shall be paid or transferred, directly or indirectly by way of a dividend, bonus, or otherwise to members of the Society, except as agreed by the Committee for reimbursement of expenses. 13.2 The funds of the Society shall be deposited in such Bank that may be decided upon at the AGM. Such funds shall be operated on by four members of the Committee, one of whom shall be the President, one the Treasurer and two other Committee members, any TWO of whom shall be entitled to operate the account. Any change of signatories shall be communicated to the Bank on the form specified for that purpose, together with a copy of the relevant resolution of the Committee. 13.3 The end of the financial year shall be 31st of December. (Altered February 1997) 13.4 The Society shall make the appropriate returns to the Registrar of Companies at the end of each year, as required by Section 23 of the Incorporated Societies Act 1908. 13.5 Any resolution authorizing the borrowing of money by the Society must be passed at a General Meeting of the Society.
Notwithstanding Section 15 of the Incorporated Societies Act 1908, any contracts entered into by the Society shall be in writing and only the President or Vice-President can enter into contracts on behalf of the Society provided prior deliberation and approval of the contract by the Committee or at a Special General Meeting with the votes of three-quarter of those present has been given.
If upon the winding-up or dissolution of the organization there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the organization, but shall be given or transferred to some other organization or body having objects similar to the objects of the first organization, or to some other charitable organization or purpose, within New Zealand, as the current members in General meeting shall determine at that time.
Certificate of incorportation of : FRENZ SCHOOL INCORPORATED (AK/638532) This is to certify that Frenz School Incorporated was incorporated under the Incorporated Societies Act 1908 on the 20th of September 1994 Neville Harris Registrar of Incorporated Societies 13 September 1994
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